Privacy Policy
Section 01 - This Notice
Summary: This notice explains how we may process your personal data. This notice may be amended or updated from time to time, so please check it regularly for updates.
This notice is issued by JGB Architectural Designs Ltd on behalf of itself, (together, “we”, “us” and “our”) and is addressed to individuals outside our company that we interact, including customers and visitors to our sites (together, “you” & “your”). defined terms used in this notice are explained in Section (19) below.
For the purposes of this notice, JGB Architectural Designs Ltd is the controller of your information. Our contact details are provided in section (18) below.
This notice may be amended or updated to reflect changes in our practices with respect to the processing of personal data, or changes in applicable law. We advise you to read this notice carefully, and to regularly check this page to review any changes that we might make in accordance with the terms of this notice.
Section 02 - Collection of Personal Data
Summary: We may collect or obtain personal data about you: directly from you (e.g., where you contact us); in the course of our relationship with you (e.g., if you engage us to undertake design services for you); when you make your personal data public (e.g., if you make a public post about us on social media); when you visit our website. We may also receive personal data about you from third parties (e.g., law enforcement authorities).
Collection of personal data: We may collect personal data about you from the following sources:
• Data you provide: We may obtain your personal data when you provide it to us (e.g., where you contact us via our website, email or telephone, or by any other means, or when you provide us with your business card).
• Relationship data: We may collect or obtain your personal data in the ordinary course of our relationship with you (e.g., if you engage us to undertake design services for you).
• Data you make public: We may collect or obtain your personal data that you manifestly choose to make public, including via social media (e.g., we may collect information from your social media profile(s), if you make a public post about us).
• Website data: We may collect or obtain your personal data when you visit our website or use any features or resources available on or through a website.
• Third party information: We may collect or obtain your personal data from third parties who provide it to us (e.g., law enforcement authorities; etc.)
Section 03 - Creation of Personal Data
Summary: We may also create personal data about you, such as records of your interactions with us.
We may also create personal data about you, such as records of your interactions with us, and details of design work history.
Section 04 - Categories of Personal Data we may Process
Summary: We may process: your personal details (e.g., your name); demographic data (e.g., your age); your contact details (e.g., your address); records of your consents; information about our website (e.g., the type of device you are using); and any views or opinions you provide to us.
We may process the following categories of personal data about you:
• Personal details: given name(s); preferred name
• Demographic information: gender; date of birth / age; nationality; salutation; title; and language preferences.
• Contact details: correspondence address; address; telephone number; email address; and details of your public social media profile(s).
• Consent records: records of any consents you may have given, together with the date and time, means of consent and any related information (e.g., the subject matter of the consent).
• Data relating to our Sites: device type; operating system; browser type; browser settings; IP address; language settings; dates and times of connecting to a website; aggregate statistical information.
• Views and opinions: any views and opinions that you choose to send to us, or publicly post about us on social media platforms.
Section 05 - Lawful basis for processing personal data
Summary: We may process your personal data where: you have given your prior, express consent; the processing is necessary for a contract between you and us; the processing is required by applicable law; the processing is necessary to protect the vital interests of any individual; or where we have a valid legitimate interest in the processing.
In processing your personal data in connection with the purposes set out in this Notice, we may rely on one or more of the following legal bases, depending on the circumstances:
• Consent: We may process your personal data where we have obtained your prior, express consent to the processing (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way);
• Contractual necessity: We may process your personal data where the processing is necessary in connection with any contract that you may enter into with us;
• Compliance with applicable law: We may process your personal data where the processing is required by applicable law;
• Vital interests: We may process your personal data where the processing is necessary to protect the vital interests of any individual; or
• Legitimate interests: We may process your personal data where we have a legitimate interest in carrying out the Processing for the purpose of managing, operating or promoting our business, and that legitimate interest is not overridden by your interests, fundamental rights, or freedoms.
Section 06 - Sensitive Personal Data
Summary: We do not seek to collect or otherwise process your sensitive personal data. Where we need to process your sensitive personal data for a legitimate purpose, we do so in accordance with applicable law.
We do not seek to collect or otherwise process your sensitive personal data in the ordinary course of our business. Where it becomes necessary to process your Sensitive Personal Data for any reason, we rely on one of the following legal bases:
• Compliance with applicable law: We may process your sensitive personal data where the processing is required or permitted by applicable law (e.g., to comply with our diversity reporting obligations);
• Detection and prevention of crime: We may process your sensitive personal data where the processing is necessary for the detection or prevention of crime (including the prevention of fraud);
• Establishment, exercise or defence of legal rights: We may process your sensitive personal data where the processing is necessary for the establishment, exercise or defence of legal rights; or
• Consent: We may process your sensitive personal data where we have, in accordance with applicable law, obtained your prior, express consent prior to processing your sensitive personal data (this legal basis is only used in relation to processing that is entirely voluntary – it is not used for processing that is necessary or obligatory in any way).
Section 07 - Purposes for which we may Process your Personal Data
Summary: We may process your personal data for the following purposes: providing design services to you; operating our website; communicating with you; managing our IT systems; health and safety; financial management; conducting surveys; conducting investigations where necessary; compliance with applicable law; and improving our websites and design services.
We may process your personal data for the following purposes, subject to applicable law:
• Provision of design services to you: providing our website, or services to you; providing you with design services that you have requested and communicating with you in relation to those services.
• Our website: operating and managing our website; providing content to you; displaying advertising and other information to you; communicating and interacting with you via our website; and notifying you of changes to any of our website, or our design services.
• Communications: communicating with you via any means (including via email, telephone, text message, social media, post or in person) news items and other information in which you may be interested, subject to ensuring that such communications are provided to you in compliance with applicable law; maintaining and updating your contact information where appropriate; and obtaining your prior, opt-in consent where required.
• Communications and IT operations: management of our communications systems; operation of IT security systems; and IT security audits.
• Health and safety: health and safety assessments and record keeping; and compliance with related legal obligations.
• Financial management: finance; corporate audit; and vendor management.
• Surveys: engaging with you for the purposes of obtaining your views on our products and services.
• Investigations: detecting, investigating and preventing breaches of policy, and criminal offences, in accordance with applicable law.
• Legal proceedings: establishing, exercising and defending legal rights.
• Legal compliance: compliance with our legal and regulatory obligations under applicable law.
• Improving our website and design services: identifying issues with our website or our design services; planning improvements to our website; and creating services.
Section 08 - Disclosure of Personal Data to third parties
Summary: We may disclose your personal data to: legal and regulatory authorities; our external advisors; our processors; any party as necessary in connection with legal proceedings; any party as necessary for investigating, detecting or preventing criminal offences; any purchaser of our business; and any third party providers of advertising, plugins or content used on our website.
If we engage a third-party processor to process your personal data, the processor will be subject to binding contractual obligations to: (i) only process the personal data in accordance with our prior written instructions; and (ii) use measures to protect the confidentiality and security of the personal data; together with any additional requirements under applicable law.
Section 09 - International transfer of Personal Data
Summary: We will not transfer your personal data to recipients in other countries other than essential cookies. Cookie data may be transferred to other countries, this will be anonymous data for traffic analytics purposes. See Section 15 below.
Section 10 - Data security
Summary: We implement appropriate technical and organisational security measures protect your personal data. Please ensure that any personal data that you send to us are sent securely.
We have implemented appropriate technical and organisational security measures designed to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, unauthorised access, and other unlawful or unauthorised forms of Processing, in accordance with applicable law.
Because the internet is an open system, the transmission of information via the internet is not completely secure. Although we will implement all reasonable measures to protect your personal data, we cannot guarantee the security of your data transmitted to us using the internet – any such transmission is at your own risk and you are responsible for ensuring that any personal data that you send to us are sent securely.
Section 11 - Data accuracy
Summary: We take every reasonable step to ensure that your personal data are kept accurate and up-to-date and are erased or rectified if we become aware of inaccuracies.
We take every reasonable step to ensure that:
• your personal data that we Process are accurate and, where necessary, kept up to date; and
• any of your personal data that we Process that are inaccurate (having regard to the purposes for which they are processed) are erased or rectified without delay.
From time to time we may ask you to confirm the accuracy of your personal data.
Section 12 - Data minimisation
Summary: We take every reasonable step to limit the volume of your personal data that we Process to what is necessary.
We take every reasonable step to ensure that your personal data that we process are limited to the personal data reasonably necessary in connection with the purposes set out in this notice.
Section 13 - Data retention
Summary: We take every reasonable step to ensure that your personal data are only retained for as long as they are needed.
We take every reasonable step to ensure that your personal data are only processed for the minimum period necessary for the purposes set out in this notice.
The criteria for determining the duration for which we will keep your personal data are as follows: we will retain copies of your personal data in a form that permits identification only for as long as is necessary in connection with the purposes set out in this Notice, unless applicable law requires a longer retention period. In particular, we may retain your personal data for the duration of any period necessary to establish, exercise or defend any legal rights.
Section 14 - Your legal rights
Summary: Under applicable law, you may have a number of rights, including: the right not to provide your personal data to us; the right of access to your personal data; the right to request rectification of inaccuracies; the right to request the erasure, or restriction of processing, of your personal data; the right to object to the processing of your personal data; the right to have your personal data transferred to another controller; the right to withdraw consent; and the right to lodge complaints with Data Protection Authorities. We may require proof of your identity before we can give effect to these rights.
Subject to applicable law, you may have a number of rights regarding the Processing of your relevant personal data, including:
• the right not to provide your personal data to us (however, please note that we may be unable to provide you with the full benefit of our design services, if you do not provide us with your personal;
• the right to request access to, or copies of, your relevant personal data, together with information regarding the nature, processing and disclosure of those relevant personal data;
• the right to request rectification of any inaccuracies in your relevant personal data;
• the right to request, on legitimate grounds:
- erasure of your relevant personal data; or
- restriction of processing of your relevant personal data;
• the right to object, on legitimate grounds, to the processing of your relevant personal data by us or on our behalf;
• the right to have certain relevant personal data transferred to another controller, in a structured, commonly used and machine-readable format, to the extent applicable;
• where we process your relevant personal data on the basis of your consent, the right to withdraw that consent (noting that such withdrawal does not affect the lawfulness of any processing performed prior to the date on which we receive notice of such withdrawal, and does not prevent the processing of your personal data in reliance upon any other available legal bases); and
• the right to lodge complaints with a Data Protection Authority regarding the processing of your relevant personal data by us or on our behalf.
This does not affect your statutory rights.
To exercise one or more of these rights, or to ask a question about these rights or any other provision of this Notice, or about our processing of your personal data, please use the contact details provided in Section 18 below. Please note that:
• we may require proof of your identity before we can give effect to these rights; and
• where your request requires the establishment of additional facts (e.g., a determination of whether any processing is non-compliant with applicable law) we will investigate your request reasonably promptly, before deciding what action to take.
Section 15 - Cookies and other similar technologies
Summary: We may process your personal data by placing or reading cookies and similar technologies. For more information, please see our Cookie Policy.
When you visit our website we may place cookies onto your device, or read cookies already on your device, subject always to obtaining your consent, where required, in accordance with applicable law. We use cookies to record information about your device, your browser and, in some cases, your preferences and browsing habits. We may process your personal data through cookies and similar technologies, in accordance with our cookie policy.
Section 16 - Terms of Use
Summary: Our Terms & Conditions govern all use of our website.
Our website and our services are subject to our Terms & Conditions.
Section 17 - Direct Marketing
Summary: We do not process your personal data to contact you with information regarding services that may be of interest to you
We do not use promotional marketing and therefore will not process your personal data to contact you via email, telephone, direct mail or other communication formats to provide you with information regarding services that may be of interest to you.
Section 18 - Contact details
Summary: You may contact us by post, telephone, email, or using our online contact form.
If you have any comments, questions or concerns about any of the information in this notice, or any other issues relating to the processing of personal data carried out by us, or on our behalf, please contact:
The Privacy Officer
JGB Architectural Designs Ltd
9 Ashburnham Road
Needham Market
Ipswich
Suffolk
IP6 8BN
07810 200253
Section 19 – Definitions
• “Adequate Jurisdiction” a jurisdiction that has been formally designated by the European Commission as providing an adequate level of protection for personal data.
• “Cookie” means a small file that is placed on your device when you visit a website (including our Sites). In this notice, a reference to a “Cookie” includes analogous technologies such as web beacons and clear GIFs.
• “Controller” means the entity that decides how and why personal data are processed. In many jurisdictions, the Controller has primary responsibility for complying with applicable data protection laws.
• “Data Protection Authority” means an independent public authority that is legally tasked with overseeing compliance with applicable data protection laws.
• “EEA” means the European Economic Area.
• “Personal Data” means information that is about any individual, or from which any individual is directly or indirectly identifiable, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that individual.
• “Process”, “Processing” or “Processed” means anything that is done with any personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
• “Processor” means any person or entity that processes personal data on behalf of the Controller (other than employees of the Controller).
• “Relevant Personal Data” means personal data in respect of which we are the Controller. It expressly does not include personal data of which we are not the Controller.
• “Sensitive Personal Data” means personal data about race or ethnicity, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sexual life, any actual or alleged criminal offences or penalties, national identification number, or any other information that may be deemed to be sensitive under applicable law.
• “Standard Contractual Clauses” means template transfer clauses adopted by the European Commission or adopted by a Data Protection Authority and approved by the European Commission.
• “Website” means any website operated, or maintained, by us or on our behalf.
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